background

Empower your business with plug-in accountancy

E-commerce. Retail. Multi-Site Hospitality.

Discover a full accountancy service provided by industry experts in the retail, e-commerce, and multi-site hospitality industries. From daily bookkeeping to payroll to year-round compliance, we focus on adding value to your business. A fixed pricing structure means that you could be paying as little as £5,000 for our service, meaning you get all the benefits of an experienced team at a fraction of the in-house cost. With monthly management and weekly performance updates, you’re sure to stay on top of your finances and business health.

Expert accountants for multi-site hospitality owners and online retailers

Virgate Accounts provide the whole package from daily bookkeeping all the way through to year-end compliance. This allows business owners and management to really focus on value-adding activities within their business. We are retail, hospitality and hotel accountants.

Even though we are not physically located at your premises, we act very much like your in-house accounts department. Giving you the benefits of an experienced team at a fraction of the cost.

As experts in the online retail and multi-site hospitality industries, we can help your business to excel by speaking your language and reducing friction. From online retailers to multi-site to hotel owners to restaurant businesses, together we can take your business further.

An experienced team at a fraction of the cost.

Our Service Includes:

Management accounts

Live dashboards for GMs

Monthly Management Accounts Pack

Weekly balance sheet reconciliations

Cashflow forecasting

Performance forecasting

Annual budget setting

Bookkeeping

Processing Sales data

Processing Purchase Invoices

Processing Staff Expenses

Dealing with all supplier correspondence

Daily reconciliation of bank accounts and credit cards

Ensuring all invoices are approved by the relevant people

Monthly Payment runs

Payroll

Deputy set up

Routine payroll processing & submission to HMRC

Process starters & leavers

Payslips created and emailed to staff

Pension management

PAYE payment to HMRC each month

Preparation & filing of P11D returns

Compliance

VAT returns produced, filed and paid to HMRC

Annual accounts prepared & filed with Companies House

Corporation Tax returns prepared, filed & paid to HMRC

Companies House Confirmation Statement filed each year

Changes in shareholdings submitted to Companies House

Services provided by Virgate Accounts a complete plug-in Accounts Department for the retail, hotel, pub and restaurant sector.
Services provided by Virgate Accounts a complete plug-in Accounts Department for the retail, hotel, pub and restaurant sector.
Services provided by Virgate Accounts a complete plug-in Accounts Department for the retail, hotel, pub and restaurant sector.
Services provided by Virgate Accounts a complete plug-in Accounts Department for the retail, hotel, pub and restaurant sector.
Services provided by Virgate Accounts a complete plug-in Accounts Department for the retail, hotel, pub and restaurant sector.
Services provided by Virgate Accounts a complete plug-in Accounts Department for the retail, hotel, pub and restaurant sector.

Software goodies you get (for free!) whilst under our wing:

Xeroa Gold Partner badge by Virgate Accounts a complete plug-in Accounts Department for the retail, hotel, pub and restaurant sector.

The accounting software that effortlessly integrates with all the other software we use, including your EPOS system. Usually from £27.50 p/m.

Approval Max logo by Virgate Accounts a complete plug-in Accounts Department for the retail, hotel, pub and restaurant sector.

Approve invoices on the go! ApprovalMax allows a flexible definition of approval authorisation levels and the automation of approval processes. Usually £27 p/m.

Deputy certified logo by Virgate Accounts a complete plug-in Accounts Department for the retail, hotel, pub and restaurant sector.

This one you’ll love! Deputy is an online HR and employee management system for easy employee scheduling, time, attendance, and communication. Usually £2.20 per employee p/m.

Vantage logo Virgate Accounts a complete plug-in Accounts Department for the retail, hotel, pub and restaurant sector.

Our very own reporting suite which houses your live dashboard and from where your monthly PDF management accounts packs are produced.

How It Works:

Services provided by Virgate Accounts a complete plug-in Accounts Department for the retail, hotel, pub and restaurant sector.

Finance blogs

Get the latest tips, advice, and finance news.
Virgate Adapting to the New Normal Working From Home

Adapting to the New Normal: Business Benefits of Outsourcing
22nd October 2020 by

2020 has changed regular business practices more than any preceding year. The businesses that can react…

Uncategorised
Virgate Barworks Case Study Logos

Barworks Case Study: How Virgate Can Help Business Pain Points
25th September 2020 by

2020 has proven challenging for many businesses, especially within the hospitality industry. While there are…

Uncategorised
Virgate Forecasting Tips Quiet Pub

5 Tips for Post-Pandemic Scenario Planning
24th August 2020 by

While the UK looks set to return to a ‘new-normal’ in light of the global pandemic,…

Money

How to Attract New Customers and Bookings for Your Restaurant or Hotel
23rd July 2020 by

These are difficult times for the hospitality industry After months of lockdown, many people are…

Customer Service
Virgate Accounts Flexible Coronavirus Furlough Scheme Hospitality Business

Flexible Coronavirus Furlough Scheme: How to Bring Staff Back as Required
26th June 2020 by

As non-essential shops and hospitality venues prepare to re-open, many are facing the same difficult…

Money
Sarah Travell of Virgate Accounts a complete plug-in Accounts Department for the retail, hotel, pub and restaurant sector. Providing small business bookkeeping and hotel accounting.

Meet Virgate Accounts
9th December 2019 by

The Virgate Accounts Team provide Retail & Hospitality SMEs with a fully managed outsourced finance function….

Uncategorised
  • Having worked with various outsourced finance solutions in the past, Virgate are by far the most transparent and true in their delivery.  Their friendly and flexible approach to accounting, coupled with a real life understanding of the hospitality sector as a while truly sets them apart from the rest.  The initial on-boarding process and integration of our operational systems / reporting was seamless, uncomplicated and tailored to exactly what we needed. Now more than ever we must rely on a financial partner that we can both trust in and who will ultimately save us money with Sarah and her team exceeding all expectations. Whether a single or multi-site operation, I can’t recommend the Virgate team highly enough!
    Adam Taylor
    The Feathered Nest Country Inn
  • Barworks is a London focused bar group with 18 sites. We decided to out-source our accounts function in order to reduce our central costs, improve the efficiency of our management accounts process and make time savings for our head office teams. Virgate took on the task of ‘on-boarding’ us with great enthusiasm and have worked hard to understand our business. They have improved our management accounts process and are constantly encouraging us to improve the way we do things in order to make further time savings and efficiencies. The Virgate team are knowledgeable and responsive to our needs. It has been a pleasure working with them and I would not hesitate to recommend them to other operators in our sector.
    Scott Chillery
    Barworks FD
  • The other accountant I spoke to had a look of horror when I showed him the scope of your package. I could tell from his face that you are offering something top-drawer… Your team are ace - nothing seems too much trouble - I know that working with Virgate will ensure that my business is built on solid financial foundations. Perhaps the most important thing is a sense that Virgate have got me covered - a sense of safety - of being looked after...
    Dan Hope
    Founder at FireBird Hope Ltd
  • Being a start up going into growth stage it was vital to find an accountancy that not only understands our business but can actually help build internal systems. It actually felt like Virgate took our hand and gave us the structure and reassurance that we needed. Nothing was ever too much. This is the first accountancy I would call our partners. They care about our business and our growth! In just a short time we have already seen a 10% increase in our gross profit. As well as other efficiencies such switching to National more cost effective suppliers. Friendly, save you money and up to date accounting...these guys have set a gold standard!
    Angelee Sidar
    Founder of Soul Deli
  • Sarah has been an invaluable tool for the growth and success of my business. I know I can depend on her to always be at the end of the phone any time of day to answer my questions and give me advice. Sarah joined Turtle Bay in 2015 and set up and managed a new finance team and implemented accounting software. The work Sarah has done has been so integral to the health of my business and I would wholeheartedly recommend her to others.
    Ajith Jayawickrema
    Founder of Turtle Bay Restaurants Ltd